REPORT WRITING: AN OVERVIEW

Olasehinde, Martha and Akanmode, Olushola Ayodeji REPORT WRITING: AN OVERVIEW. In: Effective Communication in English (for Higher Education). University Wide Courses Directorate, Landmark University, Omu-Aran. (Submitted)

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Abstract

It is not very easy to define the report because it comes in so many different sizes and forms. In length, the report ranges from about half a page to about fifty pages or more, depending on the nature and purpose of the report. It may appear as a memo, a standard form, a cyclostyled leaflet or a bound book (with index, appendices, exhibits, etc.). Candlin (1952:203), describes it as “a clear and logical presentation of data intended to place those calling for the report in possession of information necessary for further action”. Kelly (1970:91), describes a report as “a statement of facts presented for the attention of someone seeking information”. it could also be stated that a report is a means of communicating to others the facts about a situation or process; how these facts were arrived at, their significance, the conclusions that may be drawn from them and the recommendations now being made based on the available facts. It performs the functions of a store for the information available. The goal is to present the information in a clear and useable form. The language is precise and the content is factual and objective, containing no guesses.

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